North Platte Fire Department
DESCRIPTION OF WORK
Under direction, performs a wide variety of difficult clerical and typing work; takes varied dictation; assists in a department procedure including keeping financial, secretarial, and administrative records; answers questions of the public about department procedures; may take and transcribe minutes; serves as secretary to the head of a major department.
EXAMPLES OR WORK PERFORMED
Performs a broad spectrum of stenographic, secretarial and technical duties for head of the department; composes
And types correspondence using a typewriter or Windows-based computer applications.
Takes oral dictation and transcribes from dictation or from a recording; types and composes memoranda, newsletters, and reports; takes and transcribes minutes of board and related groups; screens office and phone calls by furnishing information requested and making appointments; gives out information on a variety of matters and refers visitors to proper officials.
Prepares reports by finding, assembling and summarizing information and data; establishes and maintains files and systems; processes license and permit applications; prepares notices for publication; exercises discretion if the superior is not available for advice.
Keep various financial or statistical records requiring balancing and adjusting accounts, personnel reports and records, schedules and indexes and checking, coding and filing bills, vouchers, and other documents.
Operates a variety of office and computer equipment including Window-based applications and applications specific to the host department; performs quasi-administrative functions in assisting in office or operational procedures; maintains department budget records; maybe responsible for petty cash; prepares claims for approval.
Performs other work which is consistent with the essential elements of the job.
DESIRABLE KNOWLEDGE, ABILITIES AND SKILLS
Knowledge of office procedures, practices and equipment and department functions.
Knowledge of the organization and functions and ability to organize an office.
Knowledge of English, spelling and ability to post and make arithmetical computations rapidly and accurately.
Ability to take dictation at a minimum corrected speed of 80 WPM and to type from a clear copy at the rate of 60 WPM.
Ability to perform a variety of difficult clerical tasks under pressure.
Ability to meet the public courteously and to obtain and give information.
Ability to establish and maintain effective relationships with employees, officials, and the public.
EXPERIENCE AND TRAINING
Any combination of experience and training equivalent to graduation from high school, with or supplemented with courses in business, bookkeeping, shorthand and typing, and three years of responsible clerical experience involving the use of stenographic, bookkeeping and word processing skills. Demonstrable competency in using the latest Microsoft Office including Word, Excel and Access.
Qualified for certification as a Notary Public in the State.
APPLICATION DEADLINE: COB FEBRUARY 6, 2015
SALARY RANGE: $14.38 – $20.63
HOURS: 8:00 a.m. to 5:00 p.m.
FOR FURTHER INFORMATION CONTACT: Dennis Thompson, Fire Chief
308-535-6761, 715 S. Jeffers
The City of North Platte is an Equal Opportunity Employer/ADA