Meeting Room – Basic Information
The Library has a meeting room available for use by individuals and groups. Library events take priority when scheduling the use of the room. There is a cost for groups using the room that are not directly connected to the operations or affiliated organizations of the Library.
Groups and individuals requesting use of the meeting room fall into three (3) categories based on their use of the facility and are charged for the use of the room according to the category of use. “For Profit” meaning the group or individual requesting the use of the room expects to sell goods or services while using the room that results in a profit for them. “Not for Profit” meaning the group or individual booking the room intends to use the facility for civic, educational, or government purposes. “Social Purposes”is the final meeting room use type for individuals who are not affiliated with a for-profit or not-for-profit group. Social purpose examples include birthday parties, wedding and baby showers, and impromptu meetings of individuals. The Library Director will determine use status if there is a question about the category a group or individual fits into.
All groups and individuals who book the meeting room for use are required to complete a Meeting Room Reservation Form which will be kept on file for up to one (1) year.
Groups and individuals who use the meeting room are allowed to serve snack food and non-alcoholic beverages in the room during their meeting, provided all crumbs, spills and containers are cleaned up and placed in the trash can available in the room.
All groups and individuals are required to provide a Custodial Deposit with the Circulation Desk the day of but prior to the meeting. Upon completion of the meeting, the circulation desk is to be notified, a library staff member is required to view the room and if the room is placed back into a satisfactory condition (unless prior arrangements have been discussed about putting things away) then the library staff member is to initial and return the deposit to the group/individual by the close of business that day. Failure of a group/individual to pick up the deposit by the close of business results in a forfeiture of the deposit amount. Failure to return the room to a satisfactory condition, results in a forfeiture of the deposit. Failure to leave the facility by closing time requiring library staff to stay 5 minutes or longer, results in forfeiture of the Custodial Deposit.
Meeting Room Equipment
The following equipment is available in our Meeting Room:
- Television and VCR
- Overhead Projector
- Easel (no paper provided)
- Telephone jack
- 19 light-weight tables
- 50 plastic chairs
Meeting Room Fees
Non-Profit is defined as literacy oriented, 501(c)3, educational, governmental, and civic community groups.
There is no charge for library affiliated programs such as The Friends of the Library or the local Genealogy Society. All other groups will be charged according to the Rates & Fees approved by City Council.
Meeting Room Reservations
To schedule a meeting, you may contact the North Platte Public Library during normal business hours (308-535-8036). Library sponsored events have first priority for use of library facilities. Events may be scheduled up to three months in advance.